Facility Tour Notes/Field Site Observations explain how, where, and when observations were conducted by the auditor or the audit team. These notes should not be a duplication of what exists in the justification notes; the notes should provide a summary of how the observations were conducted. These observations may be:
Remote,
Onsite,
A combination of both onsite and remote
In the case of an audit team, they might also briefly summarize how the audit team divided up the observation.
Here are some examples of how to write the Facility Tour Notes/Field Site Observations:
Example 1
The Auditor completed onsite observations at site A and B on October 1, 2024. Areas observed included kitchen, laundry, staff room, wellness centre, maintenance shed, and storage.
Example 2
The Auditor completed observations remotely at site A on October 1, 2024, with technology support from the Audit Contact. Under the direction of the Auditor, the Audit Contact used an iPad with strong Wi-Fi connection to show the Auditor the various areas. Areas remotely observed included laundry, wellness centre, maintenance shed, communal/staff room, kitchen, and storage shed.
Example 3
The Auditor completed a combination of both onsite and remote observations. Onsite observations took place on October 1, 2024, at site A. Areas observed included kitchen, laundry, staff room, wellness centre, maintenance shed, and storage. The Auditor completed observations remotely at site B on October 2, 2024, with the support of the Audit Contact. Under the direction of the Auditor, the Audit Contact used an iPad with strong Wi-Fi connection to show the Auditor the various areas. Areas remotely observed included laundry, wellness centre, maintenance shed, staff room, kitchen, and storage shed.
Example 4
The Team Auditors completed onsite observations at site A on October 1, 2024. The Lead Auditor observed the laundry and kitchen areas. Team Auditor B observed the wellness centre and staff room. Team Auditor C observed the maintenance and storage sheds.
Example 5
Team Auditors completed onsite observations October 1, 2024, with the Lead Auditor observing site 1 and Auditor B observing site 2. Site 1 areas included x, y, z, while Site 2 areas included x, y, z.