Introduction
AuditSoft Cloud Backup is an optional backup and disaster recovery feature to protect against data loss caused by hardware failure and human error. Data loss can have serious financial and reputation consequences. A reliable backup strategy is essential to any well structured business continuity plan.
Common causes of data loss include:
Theft of a laptop
Hardware failure (specifically hard drive storage)
Physical damage (e.g. dropping a laptop, liquid spills)
Human error (accidentally overwriting or deleting files)
Malicious software (viruses, malware, ransomware)
Incapacitation or fatality of a user
AuditSoft Cloud Backup saves a backup copy of the current working file to the cloud on a regular basis and whenever you save your file.
Enable Backup
AuditSoft Cloud Backup is an optional annual subscription:
Enabling Cloud Backup:
Click the No Backup icon (see icon 1) or flip the Cloud Backup toggle (see icon 2).
Subscription details:
Subscriptions does not automatically renew.
You will be prompted to renew if it expires within 3 months.
Note: AuditSoft does not automatically back up all historical files. You must open and save a file at least once after enabling Cloud Backup for it to be stored in the cloud.
Backup Status
Once AuditSoft Cloud Backup has been enabled the backup status of the file is displayed next to the file.
The AuditSoft Cloud Backup icons represent the following:
No Backup
This icon will be displayed if AuditSoft Cloud Backup subscription has not been enabled or if it has expired.
AuditSoft does not automatically backup all historic files. You must open and save a file at least once after enabling AuditSoft Cloud Backup before a copy of the file is stored in the cloud.
This icon indicates that you should open and save the file to create a backup.
Backup Successful
If the latest save has successfully been backed up to cloud storage the following icon will be displayed
Backup Pending
It may happen that you lose your internet connection during a save or you may not have an internet connection while you are auditing in the field or at a client site.
If AuditSoft has saved your file to local (hard drive) storage, but was unable to create a cloud backup the icon below will be displayed.
In this case AuditSoft Cloud Backup will periodically check for a internet connection and if available will then backup the most recently saved file.
Restoring a File from Cloud Storage
To access the backed up versions of a file go to the Home page and in the Recent files list click on the Backup Successful icon next to the file name (see 3) and you will be taken to the backed up Versions of file (see below).
If your file does not appear in the Recent files list click on Cloud Backups (see 4).
Online Backups
When clicking on View Backup you are taken to the Online backups page.
If you move the mouse over any of the files you are given three options:
Download - This will download the last backed up file
Delete - This will delete the cloud backup of this file and all versions of the file. This should not be used unless absolutely necessary. After deletion all versions will permanently be deleted from AuditSoft Cloud Backup and cannot be recovered.
View Versions - This will take you to the Versions of File page for the selected file:
displays a list of all the files that were backed up, when the backup was created and provides details on which device the backup was created.
If you move the mouse over any of the file versions you are given 2 options:
Download - This will download that version of the backed up file
Delete - This will delete the cloud backup of that version of the backed up file. This should not be used unless absolutely necessary. After deletion that versions will permanently be deleted from AuditSoft Cloud Backup and cannot be recovered.