The Continuing Care Safety Association (www.continuingcaresafety.ca) is an educational non‑profit organization that promotes the knowledge of health and safety in long-term care and seniors’ supportive living workplaces. Our mission is to guide long-term care and seniors’ supportive living employers to create safe workplaces through provision of education, leadership and collaboration. To deliver on this mission we support long-term care and seniors’ support living employers in implementing effective occupational health and safety (OHS) management systems and to act as a Certifying Partner in the Partnerships in Injury Reduction Program.
Registration
Audit Registrations are required before:
license requests can be approved
the COR Audit can be conducted
To register your audit, see CCSA COR Audit Registration Form
IMPORTANT NOTE: All COR Audits must be completed using the AuditSoft tool. The partnership between the CCSA and AuditSoft means there is no license/access fee cost for CCSA COR Holders.
Timing
For more information, see CCSA Auditor Resources
Submission
Auditors have a maximum of 45 calendar days from the Audit Start Date to complete the on-site activities:
IMPORTANT: The Audit Start Date is the earlier of:
when documentation is received and review begins, OR
the first day of the pre audit meeting/on-site.
Auditors must submit the final audit report to the CCSA within 21calendar days from the End of the Data Gathering Phase
Extensions for report writing can be requested for extenuating circumstance . Extensions requests should be made prior to the submission deadline. Please inquire with the CCSA COR team at [email protected].
Submitting your Audit
Submit
Note: It is strongly recommended to save a copy of the audit report before submission (see Export and manage PDF report)
Submit the final report along with any attachments via the AuditSoft system to start the quality assurance review process (see Submitting your audit or assessment)
Submission attachments must include the Pre-Audit Letter, the Pre-Audit Meeting Minutes, the Post-Audit Meeting Minutes and Organizations Chart(s). Both the pre- and post-audit meeting minutes need to include the date of the meeting, the start and end time, who was in attendance, and what was discussed.
Important: If the audit will also be used for Internal Auditor Qualification, also please attach the AuditSoft Audit file (ending in extension .asa) when submitting the audit.
Quality Assurance
The CCSA COR team will review the submitted audit and will request revisions if requires. All correspondence will take place via AuditSoft and auditors will receive e-mail notifications via the e-mail address linked to their AuditSoft account.
Revisions
After the Quality Assurance review, the auditor may be given a list of required revisions. The updated audit must be resubmitted within 15 calendar days.
Multiple revisions are allowed but cannot exceed 90 days total.
Provide a copy to the client
IMPORTANT: Do not provide a copy of the report to the client until you receive approval from the CCSA.
The Auditor is responsible to provide the client with a copy of the approved audit report after CCSA’s quality assurance audit review process is completed. The Auditor will be notified by the CCSA once the fin audit report is approved for release to the employer.
The Auditor must also include a copy of the Save action plan template. The client can create an action plan question-by-question based on Suggestions for Improvement in the action plan template (see Save Action Plan)
Questions
Questions on any of the above information can be directed to the CCSA's COR team via email to [email protected] or via phone to 780.433.5330.